Yesterday I got my first phone call for a job interview at a local University. I really can’t remember the last time I got a phone call to come in for a interview. It must be like a year or two ago since I’ve been invited to a interview. Today, I had that interview for a Student Record Analyst position, so if hire, I would be working in the Register Office inputting grades and all that good stuff that goes on your school transcript. I felt okay with the interview even through a lot of question were situation questions like if you get done with all your work, what would you do? Describe a time when you have difficulties with a co-work and how did you handle it?
The requirements for this job position were
1. Require at least 30-60 college hours
2. Minimum of one year relevant experience in an office setting. Prefer a candidate with an understanding of a university or college student services environment.
3. Experience in acknowledging policies and standard practices that deal with sensitive and/or confidential information.
4. Experience in Colleague (especially WebAdvisor and/or Gradebook) or other student service software strongly preferred.
Proficient use of Microsoft Office software to include Word, Excel, and Outlook.
The one thing out of those 4 requirements that I lack is #4. Other then that am okay with everything else. Piece of cake! right, I should be able to get this job, but I get this gut feeling that they will hire someone else. My reason for that is when I look around the office, I notice it was all female staff. Not one single male working there. So they might prefer to hire a female, which happened to be the next person they were interviewing. When I left there was a young beautiful female walking towards the office dress in a professional blue dress. Kind of wiered because I to was wearing a blue dress shirt with black slack. The other bad feeling I get, is they might be looking for someone with data entry experience. Someone that has shown they can entry data correctly, since this person will be entering students grades, transfer credits and other information. Here the job description for the position:
JOB SUMMARY: Working under the supervision of the Assistant Registrar the Student Records Analyst (SRA) is responsible for day to day functions to assist in the coordination of activities of the Registrar’s Office. In consultation with the Registrar and other staff members within a client orient environment the SRA contributes to the operations within the department including but not limited to processing grades, analyzing and entering external transcripts for transfer credit equivalency. Assists in front desk coverage to ensure customer service satisfaction. Using effective communication, problem-solving and analytical skills the SRA provides accurate information and data. The ability to interpret policies and standard practices that deal with information that is confidential is crucial.
Coordinates all Grading Activities
Ensures accuracy of online grade submission and enters grades submitted manually by faculty.
Prepares and distributes early grade rosters for graduating students to ensure completion of degree requirements.
Prepares grade verification letters and mid-term advisee grade reports to all advisors for traditional undergraduate students.
Processes grade changes and ensures security and accuracy of data. Notifies student, advisor, and instructor of changes.
Problem solves issues related to grades.
Evaluation of Transfer Credit Equivalency
Evaluates and enters transfer hours for last names (A-L).
Evaluate and enters transfer hours for last names (A-L) related to new students undergoing Admission process.
Other duties as assigned.
Crossing fingers and toes, and hope for the best:)